Managing Communities [FOR ADMINISTRATORS]

IN THIS ARTICLE
Overview
Accessing the Manage Communities Page
Manage Communities Page
Searching, Customizing, and Filtering Communities
  Search by Community Name
  Customize Columns
  Filter Communities
  Sort Columns
  Create Community
Community Information Table
Community Actions
  View Community
  Edit Settings
  Move Community
  Archive
  Bulk Actions
  Bulk Edit Settings
  Move Organization
  Bulk Archive

Overview

Every term tends to start the same way: new communities to stand up, and a long list of settings to get right across all of them—start and end dates, point systems, participation targets, and LMS links. A single community with incorrect settings can be easy to miss until it impacts instructors or students.

Manage Communities brings all of that into one place. From this page, you can view every community in your organization in a single table, with key settings displayed side by side—such as owner, start and end dates, point system, participation expectations, and LMS connection status.

Manage Communities also allows administrators to manage multiple communities at once. You can select multiple communities and use bulk actions to edit settings, move communities to another organization, or archive them.

You can search, sort, and filter to quickly find the communities you need, whether you're looking for those owned by a specific instructor or those starting in a given term. From there, you can take action and ensure communities are set up correctly.

Manage Communities is available to Organization Administrators. To access it, navigate to Organization Settings → Communities.

⚠️Note: This feature is currently in beta and is not yet available to all institutions.
If you would like to enable this feature, please contact us at clientsuccess@yellowdig.com

Accessing the Manage Communities Page

To access Manage Communities:

1. Navigate to the bottom-left corner of the Yellowdig platform, click on your organization icon above your profile picture, and select Organization Settings.
2. From the Organization Settings menu, select Communities.
3. The Manage Communities page will open.

Manage Communities Page

The Manage Communities page provides a centralized, searchable, and customizable table of all communities in your organization.

Admins can:

• Search for communities by name
• Customize which columns are displayed
• Filter communities based on specific criteria
• Sort data within columns
• Create new communities
• Access quick actions for each community
• Select multiple communities and perform bulk actions

When one or more communities are selected using the checkbox column, a bulk action bar appears at the bottom of the table. From this bar, administrators can:

• Bulk Edit Settings
• Move Organization
• Archive

These actions allow administrators to manage multiple communities without updating each one individually.

Searching, Customizing, and Filtering Communities

Search by Community Name

Use the Search by community name field to quickly locate a specific community by entering all or part of the community name.

Customize Columns

Select Customize to control which columns are visible in the table.

• A checklist of all available columns will appear
• Check or uncheck columns to show or hide them
• You can rearrange columns by dragging them using the six-dot icon next to each column name
• These columns can be enabled or hidden.

This allows you to tailor the table view to your needs.

Filter Communities

Select Filter to narrow down the list of communities.

• Filters are based on the same fields available in the table
• This allows administrators to quickly locate communities based on specific criteria (such as dates, status, or ownership)

• Use the Participation Expectation filter to filter communities by:
  • Casual
  • Standard
  • Intensive
  • Custom

Sort Columns

Each column can be sorted by clicking the arrow icon next to the column title.

• Click once to sort (e.g., lowest to highest or A–Z)
• Click again to reverse the order (highest to lowest or Z–A)
• Conversation Depth is display-only and is not sortable.

Create Community

Select Create community to create a new community directly from this page if you are not planning to create it from the LMS assignment initial launch. (You can later link any course to a community)

Community Information Table

Each row represents a community within the organization.

The table includes the following columns:

Community Actions

Each community includes an Actions menu (three-dot icon) on the right side of the table.

Selecting this menu opens options for managing that specific community.

View Community

Opens the community feed.

For more information, see: Communities

Edit Settings

Opens the community settings page where configuration options can be updated.

For more information, see: Points System Page | Participation Settings

Move Community

Opens a menu that allows administrators to move the community to another organization or sub-organization.

For more information, see: How Yellowdig Sets Up Organizations: An Illustration

Archive

Opens a confirmation menu to archive the community.

For more information, see: Managing Archived Communities in Yellowdig

Bulk Actions

The Manage Communities table allows administrators to select multiple communities and perform actions on them simultaneously.

To select communities, use the checkbox at the beginning of each row. The checkbox in the table header can be used to select all available communities.

When one or more communities are selected, a bulk action bar appears at the bottom of the table.

The available bulk actions are:

• Bulk Edit Settings
• Move Organization
• Archive

Bulk Edit Settings

Select Bulk Edit Settings to update settings for all selected communities at once.

The Bulk Edit Settings window contains three tabs:

• Points System
• Earning Window
• Participation Expectation

Fields initially display "No Change." This means the existing setting for each selected community remains unchanged unless you specifically modify that field.

This allows administrators to update only the settings they want to change without unintentionally overwriting other community configurations.

Points System

Use this tab to update the point system settings for all selected communities.

Earning Window

Use this tab to update the earning window settings for all selected communities.

Participation Expectation

Use this tab to apply a participation expectation to all selected communities.

Available participation expectations include:

• Casual
• Standard
• Intensive
• Custom

When a participation preset is selected, the associated target, buffer, and earning rules are applied as part of the participation preset rather than being edited individually.

The Freeform Points option is available only where the network has Freeform Points enabled.

Once the desired changes have been selected, apply the update to all selected communities.

Note: Bulk changes apply to every selected community. Review your selection carefully before applying a bulk update.

Move Organization

Select Move Organization to move multiple selected communities to another organization or sub-organization in your organization's hierarchy.

1. Select the communities you want to move.
2. Select Move Organization from the bulk action bar.
3. Choose the destination organization.
4. Confirm the move.

This allows administrators to reorganize multiple communities without moving each community individually.

For more information, see: How Yellowdig Sets Up Organizations: An Illustration

Bulk Archive

Select Archive to archive multiple selected communities at once.

A confirmation window will appear before the communities are archived.

Note: The bulk Archive action is disabled if the selection already contains archived communities.

Review the selected communities carefully before confirming the archive action.

For more information, see: Managing Archived Communities in Yellowdig

Audience: This help article is for Administrators only.